Privacy Policy for Smart Employee – mobile application


Our Commitment and Terminology


Dubai Smart Government is committed to protecting the rights and privacy of all visitors to its websites and/or mobile applications.


The terms “we”, “us” or “our(s)” hereunder refer to Dubai Smart Government and its affiliates and the terms “you” and “your” hereunder refer to the user visiting Dubai Smart Government’s mobile application. 


Scope of Policy


This privacy policy (together with any terms of use as set out on our website (Website Terms)) applies to your use of:


·         Dubai Smart Government’s Employee Self Service mobile application software (Smart Employee) available on our site (App Site), once you have downloaded or streamed a copy of Smart Employee onto your mobile telephone or handheld device (Device); and


·         Any of the services accessible through Smart Employee (the Services) that are available on the App Site or other sites of ours (Services Site), unless the EULA states that a separate privacy policy applies to a particular Service, in which case that privacy policy only applies.


This privacy policy describes how Dubai Smart Government collects and uses the personal information you provide. It also describes the choices available to you regarding our use of your personal information and how you can access and update this information. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. 


In the event of any inconsistency or conflict between the Website Terms and this privacy policy, the terms of this privacy policy shall prevail.


Location Services


Some Services on this App Site may make use of location-based data. If you allow these Services, we will collect information about the wi-fi routers closest to you and the cell IDs of the towers closest to you.

We use this information to provide the requested location-based Service, not to identify you but to:


·                Provide you content based upon your location;

·                Provide you local search results;

·                Enable designated individuals to track your location or you to track the location of others; and

·                Map routes and provide directions to locations that you specify.



Collection and Use


We also collect the following information from you:


·         Information you give us (Submitted information)


You may give us information about you by filling in forms on the App Site and the Services Sites (together Our Sites), or by corresponding with us (for example, by e-mail). This includes information you provide when you register to use the App Site, download or register Smart Employee, subscribe to any of our Services, search for Smart Employee or Services, and when you report a problem with Smart Employee, our Services, or any of Our Sites. The information you give us may include your name, address, e-mail address and phone number, the Device's phone number, age, username, password and other registration information, and personal description.


·         Information we collect about you and your device 


Each time you visit one of Our Sites or use Smart Employee we may automatically collect the following information:


·         technical information, including the type of mobile device you use, a unique device identifier (for example, your Device's IMEI number, the MAC address of the Device's wireless network interface, or the mobile phone number used by the Device), mobile network information, your mobile operating system, the type of mobile browser you use, time zone setting, IP address and referring/exit pages (Device Information);



·         details of your use of Smart Employee or your visits to any of Our Sites (including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise) and the resources that you access (Log Information).


·         Unique application numbers


When you install or uninstall a Service containing a unique application number or when such a Service searches for automatic updates, that number and information about your installation (for example, the type of operating system) may be sent to us.


We use information collected to:


·                Fulfil your requests;

·                Send you a request confirmation;

·                Assess your needs to determine suitable products or services;

·                Send you requested product or service information;

·                Send product updates or warranty information;

·                Respond to customer service requests;

·                Administer your account;

·                Send you push notifications when you are using Smart Employee. If you do not want these notifications, you can manage your preference either through your device or Smart Employee settings depending on your device type. You can also contact us at;

·                Send you marketing communications;

·                Improve our Smart Employee and marketing efforts;

·                Conduct research and analysis;

·                Respond to your questions and concerns; and

·                Display content based upon your interests.




We use cookies to distinguish you from other users of Smart Employee, the App Site or the Service Site. This helps us to provide you with a good experience when you use Smart Employee or browse any of the Sites and also allows us to improve Smart Employee and Our sites.



You may opt-out of receiving our marketing emails or SMS messages from us by contacting us at


Sharing Your Information


We will share your information with third parties only in the ways that are described in this privacy policy.


We may provide your personal information to affiliates of Dubai Smart Government and/or companies that provide services to help us with our business activities such as offering customer service. These third parties are authorized to use your personal information only as necessary to provide these Services to us.


We may disclose your personal information


·                as required by law, such as to comply with a court order or any other legal process;

·                when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request; and/or

·                to any other third party with your prior consent to do so.


Our payment system is integrated with a third party payment gateway service provider whereby your billing information may be collected directly from you for the purpose of processing your payment transaction by such third party service provider accordingly.




The security of your personal information is important to us. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. 


Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to Our Sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


We will retain your information for as long as your account is active or as needed to provide you with Services. If you wish to cancel your account or request that we no longer use your information to provide you with Services please contact us at We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.


Where we have given you (or where you have chosen) a password that enables you to access certain parts of Our Sites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.


Other Information


Correcting and Updating Your Personal Information

To review and update your personal information to ensure it is accurate, contact us at


Notification of Privacy Policy Changes

We may update this privacy policy to reflect changes to our information practices or any relevant statute, regulations and/or policy. We encourage you to periodically review this page for the latest information on our privacy practices.




You can contact us about this privacy policy by writing or email us at the address below:


Dubai Smart Government

Telephone number: +971 4 353 3334

Fax number: +971 4 353 2988

PO Box 90300, Dubai, United Arab Emirates